Members Info

Annual Exhibition Information 2025 

Our Annual Exhibition will be held in partnership with Worcester City Museum and Art Gallery. As such we must work within certain criteria that is agreed between the Society and the Gallery. For this year’s annual exhibition the following rules will apply:

1 Each artist will be allowed to submit EITHER two pictures maximum 60cmx60cm including the frame, OR, one picture over 60cmo a maximum 1mx1m including the frame. Please note, a painting measuring 50cm x 70cm would be classed as over 60cm. WSA and the Gallery reserve the right to make changes to these criteria depending on the number of submissions and available hanging space.  

2 If you are submitting 2 paintings, make sure you list the painting you want in the exhibition first on the submission form and the other painting second. In the event there is insufficient hanging space the Gallery will select from artists’ second choice paintings. 

3 All artwork must be the artist’s original work. Copies of other artists’ work will not be accepted including work produced from online tutorials or other taught tutorials that reproduces another artist’s work. 

4 Prints are not accepted for this exhibition unless the print is a work of art eg: lino prints or silk screen printing. Digital art is also excluded from this exhibition. 

5 Work submitted for this exhibition must be recent work (ideally produced in the last year) and must NOT have been previously exhibited. 

6 Artists will not be permitted to enter work after the submission date, or, to submit different work from that detailed on the submission form. 

7 Members are responsible for delivering their own paintings on hand-in day and for collecting them at the end of the exhibition. Rejected works should be removed immediately. 

8 Work cannot be removed by the artist from the exhibition and artists cannot agree the sale of any work whilst it is in the exhibition. All sales will be handled by the Gallery. 

9 Fees: WSA charges a £5 hanging fee per painting plus 5% commission on sales for this exhibition. The Gallery charges a commission of 43% including VAT.  

10 All work must be copyright compliant. Where a photographic reference has been used you must ensure it has either come from a free to use website such as Unsplash, or, have the permission of the photographer to use their work. If you have been given consent by a photographer, you must present evidence of consent on hand-in day. If the committee or the Gallery have any concerns about copyright infringement the work will be rejected. 

11 Work that requires framing must be framed to an acceptable level. WSA reserve the right to turn down shoddy framing. You do not need to have work professionally framed; a simple, plain and clean frame is perfectly acceptable. The Gallery requires specific fixings. See separate information on hangings. Stretched canvasses do not need to be framed but please try to paint the edges so they are tidy. 

12 While your work is in the possession of the Gallery it is covered by their insurance. If you have any concerns about your work, then you may wish to take out additional insurance of your own. WSA does not accept responsibility for any damage done to your work while at the gallery. 

13 By submitting your work, you agree to image reproductions, with proper acknowledgement, to be used in relevant advertising, websites and social media, by WSA or the Gallery.  

14 WSA and the City Art Gallery reserve the right to reject any work that does not comply with the above rules or is considered to be inappropriate for a family venue.